Datchet Parish Council Model Publication Scheme

 

 

 

Information available from Datchet Parish Council under the

 

Model Publication Scheme

Under the model publication scheme Datchet Parish Council will make the following information available in order to meet its obligations, unless:

  • it does not hold the information;
  • the information is exempt under one of the FOIA exemptions or Environmental Information Regulations exceptions, or its release is prohibited by another statute;
  • the information is readily and publicly available from an external website; such information may have been provided by the public authority or on its behalf. The authority must provide a direct link to that information;
  • the information is archived, out of date or otherwise inaccessible; or,
  • it would be impractical or resource-intensive to prepare the material for routine release.

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

Organisational information, structures, locations and contacts

This will be current information only.

Website & Notice Boards

Free

Who’s who on the Council and its Committees

Website & Notice Boards

Free

Contact details for Parish Clerk and Council members

Website & Notice Boards

Free

Location of main Council office and accessibility details

Website & Notice Boards

Free

Staffing structure

Website

Free

     

Class 2 – What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit

Current and previous financial year as a minimum

Website

Hard copy

Free

20p per page + postage

Annual return form and report by auditor

Website & Notice Boards

Free

Finalised budget

Website

Free

Precept

Website

Free

Borrowing Approval letter

   

Financial Standing Orders and Regulations

Website

Free

Grants received

Hard copy from Parish Clerk

20p per page + postage

List of current contracts awarded and value of contract

Hard copy from Parish Clerk

20p per page + postage

Members’ allowances and expenses

Hard copy from Parish Clerk

20p per page + postage

Class 3 – What our priorities are and how we are doing

Strategies and plans, performance indicators, audits, inspections and reviews

Current and previous year as a minimum

Website

Hard copy

Free

20p per page + postage

Parish Plan

   

Annual Report to Parish Meeting

Website

Free

Quality status

   

Local charters drawn up in accordance with DCLG guidelines

   
     

Class 4 – How we make decisions

Decision making processes and records of decisions

Current and previous council year as a minimum

Website

Hard copy

Free

20p per page + postage

Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)

Website & Notice Boards

Free

Agendas of meetings (as above)

Website & Notice Boards

Free

Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.

Website

Free

Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.

Hard copy from Parish Clerk

20p per page + postage

Responses to consultation papers

Hard copy from Parish Clerk

20p per page + postage

Responses to planning applications (as written in council minutes)

Website

Free

Bye-laws

Website

Free

     

Class 5 – Our policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities

Website

Hard copy

Free

20p per page + postage

Policies and procedures for the conduct of council business:

Standing Orders and Financial Regulations

Code of Conduct

Committee and sub-committee terms of reference

Delegated authority in respect of officers

)

)Website

Free

Policies and procedures for the provision of services and about the employment of staff:

Internal instructions to staff and policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Complaints procedures (including those covering requests for information and operating the publication scheme)

Policies and procedures for handling requests for information

)

)Hard copy from Parish )Clerk

)

)

Website

20p per page + postage

Free

Information Privacy Policy GDPR

Website

Free

Records management policies (records retention, destruction and archive)

Website

Free

Data protection policies

Website

Free

Schedule of charges (for the publication of information)

Website

Free

     

Class 6 – Lists and Registers

Currently maintained public lists and registers only

Website

Hard copy.

Some information may only be available by inspection

Free

20p per page + postage

Assets register

Hard copy from Parish Clerk

20p per page + postage

Disclosure log

Hard copy from Parish Clerk

20p per page + postage

Register of members’ interests

Website

Free

Register of gifts and hospitality

Hard copy from Parish Clerk

20p per page + postage

Class 7 – The services we offer

Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses

Current information only

Website

Hard copy.

Some information may only be available by inspection

Free

20p per page + postage

Allotments

   

Burial grounds and closed churchyards

Website

Free

Community centres and village halls

Website

Free

Parks, playing fields and recreational facilities

Website

Free

Seating, litter bins, clocks, memorials and lighting

Website

Free

Bus shelters

   

Markets

   

Public conveniences

   

Agency agreements

Hard copy from Parish Clerk

20p per page + postage

Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Website

Free

     

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

   
     
     
     
     

Contact details:

Mrs K. J. Jones – Clerk to Datchet Parish Council

1, Allen Way

Datchet

Slough

Berks

SL3 9HR

Tel: 01753 773499

Email – clerk@datchetparishcouncil.gov.uk

SCHEDULE OF CHARGES

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 20p per sheet (black & white)

Actual cost plus staff time

 

Photocopying @ 28p per sheet (colour)

Actual cost plus staff time

 

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

 

In accordance with the relevant legislation

Other

   

DPC.KJJ.OCT 2018 Ver.1